As the season for high school award ceremonies nears, I wanted to make you aware of a few changes in the way the State coordinates the PROMISE Scholarship awards. In years past, representatives from the Governor’s Office or the Higher Education Policy Commission’s financial aid office have attended each school ceremony to announce the new class of PROMISE Scholars.
This year, we are asking local communities to play a greater role in coordinating this effort. Instead of relying on a state official to attend and announce the PROMISE Scholars for your school, we ask that you find a local representative to recognize PROMISE-eligible students during your ceremonies.
Since PROMISE is a state-funded program, I encourage you to consider inviting leaders in your community to do the honors. You may want to consider asking your elected representatives from the West Virginia Senate or House of Delegates, a local business leader, a local school board member, or a PROMISE alumna or alumnus. We have provided a sample script that your chosen representative may use in announcing the awards.
If you would like to invite your elected representative to recognize PROMISE Scholars at your awards ceremony, you may find a list of delegates and senators, along with their contact information, at the following links:
West Virginia House of Delegates: http://www.legis.state.wv.us/Districts/maps.cfm#HD01
West Virginia Senate: http://www.legis.state.wv.us/Districts/maps.cfm
Our office will continue to mail PROMISE award letters and packets to all eligible students along with denial letters to students who applied but did not meet the eligibility criteria. Initial award letters are slated to go out in late April.
Additionally, we will provide you with an up-to-date list of all students in your school who are PROMISE-eligible approximately two days in advance of your planned award ceremony.* This will allow the representative of your choice to have an accurate and current list to announce during your event.
So that we may provide you with your school’s list prior to your awards ceremony, please take a moment to submit the date and time of your event at the following link: http://13.selectsurvey.net/WVHEPC/TakeSurvey.aspx?SurveyID=m21J3l2# .
Once you have completed the submission, your list of eligible students will be provided to you by email approximately two business days in advance of your award event.
Finally, to assist you in celebrating your PROMISE Scholars in your community, we have created a news release template that you can customize and send to your local media outlets.
If you have any questions, please do not hesitate to contact me.
Senior Director of Financial Aid
* As always, the availability of funding for any state scholarship or grant program is contingent on the passage of a state budget.