Please review this page for important information before requesting a Financial Aid Event at your school.
WVHEPC’s Division of Financial Aid offers a variety of presentations and workshops to assist your students and their families in understanding student financial aid and navigating the application process.
Please review the types of events offered below so you select the correct type for your students when making your request. Note: You must schedule multiple events for different times of the year; for example, you may want a FA 101 Presentation/FSA ID Workshop in fall and a FAFSA workshop in spring.
Click the Request a Financial Aid Event button to access the request form. Your request will be reviewed within 3 business days and a confirmation email will be sent to you with the selected date. You MUST confirm you accept the scheduled date/time in the confirmation email for your event to be scheduled.
Types of Event:
- FA 101 Presentation – Overview of state and federal aid applications and the financial aid process. Event limited to 90 minutes but is normally an hour presentation, preferably scheduled in the evening so parents may attend but can be scheduled during the day.
- FAFSA Workshop – Assistance completing FAFSAs with students and parents. Event can be scheduled for 2 to 5 hours during/through day/evening. Offered in group setting or by individual appointments.
- School Day Workshop – This is an event during the school day and can include some or all of the following: assistance completing state aid applications (Promise, WV Invests Grant, etc.), creating WVSAM Accounts (for students), and/or creating FSA IDs, as well as presentations (Financial Aid 101 or specific state programs). Please specify the type of event desired in the comment box on the request page. Event can be scheduled for 2 to 5 hours or the whole school day. (If you are wanting students/parents to complete the FAFSA during the school day, select FAFSA Workshop).
- FA 101 Presentation/FSA ID Workshop – A Financial Aid 101 Presentation with time allotted for assistance with creating FSA IDs (for students and parents). Computers required. Event can be scheduled for 2 to 5 hours, preferably scheduled in the evening so parents may attend but can be scheduled during the day.
- FA 101 Presentation/FAFSA Workshop - A Financial Aid 101 Presentation with time allotted for assistance with FAFSA completion. Computers required. Event can be scheduled for 2 to 5 hours, preferably scheduled in the evening so parents may attend but can be scheduled during the day.
- FA 101 Presentation/State Aid Application Workshop - A Financial Aid 101 Presentation with time allotted for assistance with completing state aid applications (e.g. Promise, WV Invests Grant, etc.) and/or creating WVSAM Accounts (for students). Computers required. Event can be scheduled for 2 to 5 hours, preferably scheduled in the evening so parents may attend but can be scheduled during the day.
Schedule day/time of event:
- You will be asked to provide 3 days/times for the event in priority order and, in some cases, the length of the event.
- Please be cognizant of events running too late if scheduling a late start time.
Expectations of Counselor/School Representative:
- You are expected to arrive 30 minutes in advance of the event to greet the presenter from WVHEPC.
- You or a school representative must be present during the entire event.
- Share the Registration link with your students so they may register (unless you are hosting a School Day Event, which does not require registration). The Registration link will be sent in the event confirmation email after you have accepted the date/time of event. You will receive a list of registrants beginning two weeks before the event. Those registered will receive a reminder of the event and other helpful information by registering.
- Check with IT to make sure internet connection and other needed equipment is available during the scheduled event date.
- Visit our Social Press Kit and FAFSA Workshop ToolkitFAFSA Workshop Toolkit for ideas to promote your school’s event.